Managing Authors & Affiliations

Add co-authors, claim authorship, and manage author order

Research is collaborative. Learn how to add co-authors to your publications, manage author order, and handle authorship claims.

Adding Authors

When Creating a Publication

You're automatically added as the first author. To add co-authors:

In the Authors section, click "Add Author"
Search for a CUEBES user or enter details manually
Set their position in the author order
Optionally mark them as corresponding author

After Publication

Edit your publication and go to the Authors tab to add more authors.

Author Types

CUEBES Users

If your co-author has a CUEBES account:

Search by name or username
They'll be linked to their profile
The publication appears on their profile
They can edit their author entry

External Authors

For co-authors not on CUEBES:

Enter their full name
Add their affiliation
Optionally add their email for notification
They can claim authorship later if they join

Author Order

Drag and drop to reorder authors. Common conventions:

First author - Primary contributor, did most of the work
Last author - Senior author, lab head, supervisor (in some fields)
Middle authors - Contributing authors

Note: Author order conventions vary by field. Some fields use alphabetical ordering.

Corresponding Author

The corresponding author is the contact point for the publication. They:

Are marked with an envelope icon
Handle correspondence about the paper
Typically submitted the paper to the journal

To set a corresponding author:

Edit the publication
Go to the Authors section
Check "Corresponding author" for the appropriate person

Author Affiliations

Each author can have their own affiliation:

Institution name
Department
City, Country

This is important because authors may have different institutions.

Contribution Roles (CRediT)

You can specify each author's contribution using the CRediT taxonomy:

Conceptualization
Methodology
Software
Validation
Formal Analysis
Investigation
Resources
Data Curation
Writing - Original Draft
Writing - Review & Editing
Visualization
Supervision
Project Administration
Funding Acquisition

Claiming Authorship

If you find a publication where you're listed but not linked:

Go to the publication page
Click "Claim Authorship"
The uploader will be notified to confirm
Once confirmed, you're linked to the publication

Inviting Authors

Send an invitation to co-authors not yet on CUEBES:

Add them as an external author with their email
Click "Send Invitation"
They'll receive an email to join and claim authorship

Removing Authors

Only the publication uploader can remove authors:

Edit the publication
Go to the Authors section
Click the remove button next to the author
Confirm the removal

Note: Be careful when removing authors. This should only be done to correct errors, not to remove legitimate contributors.

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